TUITION AND FEES POLICY 6.1.1
- TUITION AND FEES GENERAL REQUIREMENTS
Tuition and fees shall be charged in accordance with state statutes and according to schedules established by the North Carolina State Board of Community Colleges (“State Board”) and/or the College’s Board of Trustees (“Board”). The State Board establishes a general and uniform semester tuition rate for curriculum students. The State Board establishes both a North Carolina resident rate and a nonresident rate. Whether a student is a resident for tuition purposes shall be established in accordance with N.C.G.S. § 116-143.1 and -143.3 (for purposes of Armed Forces personnel and their dependents). For more information concerning residency requirements, see Policy 6.1.2 - Tuition Residency Requirements. The rate for auditing a course is the same as taking the course for credit.
- TUITION AND REGISTRATION FEE WAIVERS
The North Carolina General Assembly and the State Board have promulgated statutes and administrative regulations dealing with authorized groups of students with respect to tuition and registration fee waivers. For information concerning tuition and registration waivers, see N.C.G.S. §§ 115B-1, 115D-5, 1E SBCCC 800.2 and the North Carolina Community Colleges Tuition and Registration Fee Waiver Reference Guide (opens in new window).
To obtain a tuition and registration fee waiver, individuals must establish proof of eligibility as a member of an authorized group. To be eligible for a tuition or registration fee waiver, trainees enrolled in Basic Law Enforcement Training (BLET) courses must obtain a letter of sponsorship from a state, county, or municipal law enforcement agency prior to enrollment and uphold the terms of the sponsorship until completion of the BLET course. The College must maintain documentation of the sponsorship on file. The College shall not grant tuition and registration fee waivers to students enrolled in self-supporting courses. The College shall charge the student the self-supporting fee or use institutional funds to pay for the self-supporting fee on the student’s behalf.
As directed by the System Office, the college shall report the amount of tuition and registration fees waived by the college on behalf of individuals who are members of authorized groups or organization to the System Office.
- LOCAL FEES
Pursuant to 1E SBCC 700.1, the Board adopts the following local fees. The College shall deposit receipts derived from local fees in an unrestricted institutional account. The College will only use the local fee receipts for the purposes for which the local fee was approved. The college shall report all required local fees established by the Board of Trustees to the System Office on an annual basis as directed by the System Office.
- Local Fee Waiver
The following groups are exempt from the Student Activity Fee, the Instructional Technology Fee and the Campus Access, Parking and Security Fee: 1) all students who may be exempt from paying tuition and registration fees; 2) continuing education students, except as otherwise listed herein; and 3) individuals who participate only in meetings and seminars organized by the College (i.e., a group of people gathered for a one-time basis primarily for discussion under the direction of a leader or resource person).
All students will be required to pay applicable Specific Fees and Other Fees.
- Authorized Local Fees
- Student Activity Fee
Pursuant to 1E SBCCC 700.2, the Board establishes a Student Activity Fee as follows:
- 1-6 credit hours $18
- 7-11 credit hours $28
- 12+ credit hours $35
The Student Activity Fee receipts shall be used for the permissible activities and expenses listed in 1E SBCCC 700.2(b)(1-(2).
- Instructional Technology Fee
Pursuant to 1E SBCCC 700.3, the Board establishes an Instructional Technology Fee as follows
- 1-6 credit hours $7
- 7-11 credit hours $10
- 12+ credit hours $16
- Continuing Education $5
The Instructional Technology Fee receipts shall be used to support costs of procuring, maintaining and operating instructional technology used primarily for instructional purposes and specialized instruction equipment necessary for hands-on instruction.
- Campus Access, Parking, and Security (“CAPS”) Fee
Pursuant to 1E SBCCC 700.4, the Board establishes a CAPS Fee at a rate of $25.00 for each academic semester for curriculum students. The CAPS Fee receipts shall only be used to support costs of acquiring, constructing and maintaining the College’s parking facilities, parking enforcement and security of College property.
- Required Specific Fees
Pursuant to 1E SBCCC 700.5, specific fees will be charged to students for select courses to cover academic costs for consumable goods or services that are specifically required for that course. Such academic costs include, but are not limited to: tools, uniforms, insurance, certification/licensure fees, e-text, labs and other consumable supplies. The specific fee rate must be based on the estimated cost of providing the good or service.
The Board hereby delegates to the President the authority to approve all specific fees under $300 per course. Any specific fees over $300 per course must be approved in advanced by the Board. A list of all approved specific fees will be maintained in the College’s business office and the President shall provide an annual report to the Board regarding such specific fees.
- Other Fees
Pursuant to 1E SBCCC 700.6, other fees will be charged to students to support costs of goods or services provided by the College that are not required for enrollment. Examples include, but are not limited to: student health and other insurance fees; graduation fees; transcript fees; optional assessment fees; library/equipment replacement fees and fees to participate in a specific event or activity.
The Board hereby delegates to the President the authority to approve all other fees under $300. Any other fees over $300 must be approved in advanced by the Board. A list of all approved specific fees will be maintained in the College’s business office and the President shall provide an annual report to the Board regarding such other fees.
- TUITION AND FEE DEFERMENT
All students, after registering for courses for the specific term, must pay on or before a specific date, unless the student provides evidence of eligibility for a tuition waiver. Students applying for financial aid that completed their application before the established deadline, and are eligible for assistance, will be allowed to remain in their courses until their financial aid is processed.
- Students wanting to enroll but lacking funds to pay tuition and fees must meet one of three criteria to defer their payment beyond the payment deadline set by the College:
- Directly paying the college.
- Demonstrating to the college’s satisfaction that the student is eligible for financial aid or other third-party payment.
- Providing evidence of eligibility for a tuition or registration fee waiver consistent with 1E SBCCC 800.
- Students who fail to pay the balance owed by the end of the semester will be subject to the following restrictions until payment in full has been received:
- Grades for the term shall be withheld;
- Transcripts shall not be released;
- Registration for future terms shall not be permitted; and
- Permission to participate in graduation shall be denied.
- Students with outstanding balances shall be notified by a Statement of Account showing the account balance and the nature of the charges and shall be dealt with pursuant to Policy 6.2.9 - Debt Collection.
Adopted: April, 2020
Legal Reference: N.C.G.S. §§ 115B-1 et al., 115D-5, -39, 116-143.1 and -143.3; 1E SBCCC 200.2, 700.1 - 700.6, 800.2; NC Community College Tuition and Registration Fee Waiver Reference Guide - FY 2015-17 Edition
TUITION RESIDENCY REQUIREMENTS POLICY 6.1.2
- Domicile: a person’s fixed, and permanent home and place of habitation of indefinite duration (for an indefinite period of time); it is the place where he or she intends and is able to remain permanently and to which, whenever the person is absent, he or she expects to return. Domicile may be established by birth, law and/or choice.
- Nonresident: is a person who does not qualify as being domiciled in North Carolina.
- Residence: a place of abode, whether permanent or temporary. A person may have many residences but only one permanent residence.
- Permanent Residence: the legal residence or domicile.
- Temporary Residence: one’s abode for an undetermined or temporary duration.
- Resident: is a person who qualifies as being domiciled in North Carolina.
For more complete definitions of these and other terms, consult the North Carolina Residency Determination Service (“RDS”) Guidebook (opens in new window). All the definitions contained in the RDS Guidebook (opens in new window) are incorporated herein by reference.
- RESIDENCY STATUS
- Establishing Residency
Residency status of all applicants must be determined for the purpose of tuition assessment. Nonresidents are admitted under the same admission requirements as residents but are required to pay out-of-state tuition except for courses classified as self-supporting curriculum courses or continuing education courses.
To qualify as a resident, an applicant must have established a permanent residence in North Carolina and maintained that permanent residence for at least twelve (12) uninterrupted months immediately prior to his or her classification as a resident. The applicant must maintain his/her residence for purposes of maintaining a bonafide domicile rather than maintaining a mere residence for purposes of enrollment in an institution of higher education. All applicants for admission shall be required to make a statement as to his/her length of residence in the State. An applicant shall not be classified as a resident until s/he provides evidence related to his/her legal residence and its duration.
To determine whether a student has established a domicile in North Carolina, as opposed to a mere temporary residence, one must first determine if the student has capacity to establish residency and then reach a conclusion about the intent of the student, as measured by objectively verifiable conduct of the student. The conduct of the student, taken in total, must demonstrate an intention to make North Carolina his or her permanent dwelling place. The determination of domicile does not depend on one fact or a required combination of certain circumstances. The determination is made based on all the facts and circumstances taken together and viewed as a whole showing by a preponderance of evidence (more likely than not) that some particular location is the student’s domicile. Oftentimes, this evidence will include personal statements provided by the student regarding his/her intention to make a residence his/her domicile. While such statements are appropriate evidence to consider, there is no requirement that they be accepted at face value. Student’s personal statements should be considered carefully but also cautiously even if there is no concrete evidence that the student is being untruthful. The student’s conduct and actions taken toward establishing a domicile are generally of greater evidentiary value than personal statements, especially when the student’s conduct and actions are inconsistent or in conflict with the student’s statements of intent. Statements of a student’s intent to take actions towards establishing domicile at some time in the future generally are not considered sufficient.
For a student to be classified as a resident, the balancing of all the evidence must show that there is a preponderance of evidence supporting the student’s claim of domicile. To satisfy this requirement, more of the evidence than not must consist of a cluster, focus or accumulation of favorable information that the student established a domicile in North Carolina at a point in time at least 12 months prior to the domiciliary classification. Because there is almost always variation among cases and individuals, the domiciliary inquiry is more a function of reasonable review and balancing of the total circumstances of each individual case rather than a formulaic computation.
Each applicant for admission is required to complete the RDS application for initial consideration concerning residency before, during or after submitting an application for admission.
- Special Rules for Domicile
In addition to establishing a person’s domicile as noted above, the determination of domicile and residence status for tuition purposes is also affected by special rules set out in North Carolina statues. For some, but not all, of these special rules, eligible nonresidents remain classified as out-of-state students and are charged in-state tuition rates. For more specific information regarding these special results, consult the Manual.
These special rules impact the following categories of students:
- Members of the Armed Forces and their families;
- Non-military federal personnel, volunteers and missionaries;
- Non-U.S. citizens;
- Married persons; and
- Special Exemptions for certain community college students:
- Business-sponsored students - When an employer (other than the armed services) pays tuition for an employee to attend a community college and the employee works at a North Carolina business location, the employer shall be charged the in-state tuition rate.
- Business and military transferred families - A community college may charge in-state tuition to up to one percent (1%) of its out-of-state students (rounded up to the next whole number) to accommodate the families transferred into North Carolina by business or industry, or civilian families transferred into North Carolina by the military. A student seeking this benefit shall provide evidence of the following:
- Relocation to North Carolina by the student and if applicable, the student’s family, within the 12 months preceding enrollment;
- Written certification by the employer on corporate letterhead that the student or some member of the student’s family was transferred to North Carolina for employment purposes;
- Certification of student’s compliance with the requirements of the Selective Service System, if applicable; and
- If a family member of the transferred individual is applying for this benefit, the family member must also establish the familial relationship with the transferred individual; live in the same residence as the transferred individual; and provide evidence of financial dependence on the transferred individual.
- Students sponsored by a non-profit entity - A lawfully admitted nonresident of the United States who is sponsored by a North Carolina non-profit entity is eligible for the in-state resident community college tuition rate. The student is considered to be “sponsored” by a North Carolina nonprofit entity if the student resides in North Carolina while attending the community college and the North Carolina nonprofit entity provides a signed affidavit to the community college verifying that the entity accepts financial responsibility for the student’s tuition and any other required educational fees. A North Carolina nonprofit may sponsor no more than five nonresident students annually under this provision. This provision does not make a person a resident of North Carolina for any other purpose.
- N.C. public school graduates - Any person lawfully admitted to the United States who satisfied the qualifications for assignment to a public school under North Carolina law (G.S. 115C-366) and graduated from the public school to which the student was assigned shall be eligible for the State resident community college tuition rate.
- Refugees - A refugee who lawfully entered the United States and who is living in this State shall be deemed to qualify as a domiciliary of this State under G.S. 116-143.1(a)(1) and as a State resident for community college tuition purposes. While the refugee must live in North Carolina to be eligible for in-state tuition, the refugee is not required to be domiciled in North Carolina for the 12-month qualifying period.
- Nonresidents of the United States - A nonresident of the United States who has resided in North Carolina for a 12-month (365 days)qualifying period and has filed an immigrant petition (Forms I-130,I-360, or I-140) with the United States Citizen and Immigration Service (USCIS) shall be considered a North Carolina resident for community college tuition purposes.
- Federal law enforcement officers, firefighters, EMS personnel and rescue and life-saving personnel - Federal law enforcement officers, firefighters, EMS personnel, and rescue and lifesaving personnel whose permanent duty stations are within North Carolina are eligible for the State resident community college tuition rate for courses that support their organizations’ training needs. The State Board of Community Colleges must approve the courses designed to support law enforcement officers, firefighters, EMS personnel, and rescue and lifesaving personnel’s training needs prior to the college awarding the State resident community college tuition rate.
- Loss of Resident Status
If a person has been properly classified as a resident for tuition purposes and enjoyed that status while enrolled at an institution of higher education in this state, a change in that person’s state of residence does not result in an immediate, automatic loss of entitlement to the in-state tuition rate. Students in this situation are allowed a “grace period” during which the in-state rate will still be applicable even though the student is no longer a legal resident of North Carolina. The grace period can apply under certain circumstances both to currently enrolled students as well as to students who are no longer enrolled or who have graduated.
- Currently Enrolled Students
To qualify for the grace period if the student is currently enrolled, the student must satisfy the following conditions:
- The student must have been properly classified as a resident for tuition purposes on the basis of a valid finding that the student in fact was domiciled in North Carolina and had been for the required12-month period prior to classification; and
- At the time of change of legal residence to a state other than North Carolina, the individual must have been enrolled in an institution of higher education in North Carolina. “Enrolled” shall include both persons who are actually attending the institution during an academic term as well as those whose consecutive attendance of academic terms has been interrupted only by institutional vacation or summer recess periods. A person whose change in legal residence occurred during a period while not enrolled is not entitled to the benefit of the grace period.
The grace period extends for 12 months from the date of the change in legal residence, plus any portion of a semester or academic term remaining at the time the change in legal residence occurred. No change in applicable tuition rates resulting from the expiration of the basic 12-month grace period will be effective during a semester, quarter, or other academic term in which the student is enrolled; the change in tuition rates are effective at the beginning of the following semester, quarter, or other academic term. Once perfected, the grace period is applicable for the entire period at any institution of higher education in the State.
- Students who are no Longer Enrolled
To qualify for the grace period if the student is no longer enrolled, the student must satisfy the following conditions:
- The student must have been properly classified as a resident for tuition purposes at the time the student ceased to be enrolled or graduated from an institution of higher education in this state; and
- If the student subsequently abandons his/her domicile in North Carolina and then reestablishes domicile in this state within twelve(12) months of abandonment, the student may reenroll at an institution of higher education in this state as a resident for tuition purposes without having to satisfy the 12-month durational requirement so long as the student continuously maintains his/her reestablished domicile in North Carolina at least through the beginning of the academic term for which in-state tuition status is sought.
It is important to note that a student may benefit from this particular grace period only once during his/her life. There is no such limitation on the grace period available to students who experience a change in residence status while still enrolled at an institution of high education in this state.
- RECONSIDERATION AND APPEAL OF RESIDENCY DECISIONS
If the student does not agree the initial consideration concerning his/her residency status, the student may seek a reconsideration or appeal with RDS. For more information concerning the reconsideration and appeal process and deadlines, the student should consult with the RDS Guidebook (opens in new window).
Adopted: April, 2020
Legal Reference: N.C.G.S. §§ 115D-39; 116-143.1; N.C. Session Law 2015-241, Section 11.23; 1E SBCCC 300.2; North Carolina Residency Determination Service Guidelines (November 2016)
SELF-SUPPORTING COURSE FEES POLICY 6.1.3
- AUTHORITY TO CHARGE SELF-SUPPORTING FEES
Pursuant to North Carolina law, the College is authorized to offer curriculum and continuing education course sections on a self-supporting basis and charge self-supporting fees to students who enroll in self-supporting course sections.
- SELF-SUPPORTING FEE RATES
- Differing Rates
The College may adopt different self-supporting fees for different courses and activities.
- Curriculum Self-Supporting Fee Rates
The College determines self-supporting fees for curriculum courses by using the
Transparent Rate Method. The College charges each student an amount consistent with the curriculum tuition rate.
- Continuing Education Self-Supporting Fee Rates
The College shall set self-supporting fees for continuing education course sections at a level at or below the local market rate for the type of continuing education instruction provided.
- USE OF SELF-SUPPORTING FEES
- Deposit of Self-Supporting Fees
The College shall deposit self-supporting fee receipts in an institutional unrestricted general ledger account. Any course section initially designated as self-supporting cannot be changed to a State-funded designation after the College collects any receipts for the course section.
- Use of Self-Supporting Fee Receipts
Self-supporting fee receipts shall be used to support the direct and indirect costs of the self-supporting course sections. The College shall not use state funds for direct costs of self-supporting course sections. If a full-time curriculum instructor teaches a self-supporting course section, the College shall either: 1) pro-rate the instructor’s salary based on the time allocated between state-funded and self-supporting course sections in the instructor’s course load; or 2) reimburse State funds an amount equal to the number of instructional hours associated with self-supporting course section multiplied by the instructor’s hourly rate of pay.
- Excess Receipts
Specific fee receipts shall be used for the purpose for which they are charged. If self-supporting receipts exceed expenditures for the purpose for which they are charged, the College shall use excess receipts to support the costs of future self-supporting course sections, instruction, student support services, student financial aid (e.g. scholarships, grants, and loans), student refunds, student activities, curriculum development, professional development, promotional giveaway items, instructional equipment, and capital improvements and acquisition of real property.
Excess receipts shall not be used for any of the following purposes: supplemental compensation or benefits of any personnel, administrative costs, entertainment expenses, and fundraising expenses.
Adopted: April, 2020
Legal Reference: N.C.G.S. §§ 115D-5; -39; 1E SBCCC 600.1 - 600.4, 700.7
TUITION/FEE REFUNDS POLICY 6.1.4
- CURRICULUM TUITION/FEE REFUNDS
The College shall issue tuition refunds, using State funds, and fees only in the following circumstances:
- The College shall provide a one hundred percent (100%) refund to the student for both tuition and fees if the student officially withdraws or is officially withdrawn by the College prior to the first day of the academic period as noted on the College calendar.
- The College shall provide a one hundred percent (100%) refund to the student for both tuition and fees if the College cancels the course section in which the student is registered.
- After an on-cycle course section begins, the College shall provide a seventy-five (75%) percent refund to the student for tuition only if the student officially withdraws or is officially withdrawn by the College from the course section prior to or on the ten percent (10%) point of the academic period.
- No refund of tuition and fees may be given after the 10% point of the academic period as noted in the college calendar. No refund shall be made to any amount less than $5.00. The policy also applies to administrative and medical withdrawals and when the student is suspended or expelled for academic or disciplinary reasons.
- CONTINUING EDUCATION TUITION/FEES REFUNDS
The College shall issue tuition refunds using State funds only in the following circumstances:
- The College shall provide a one hundred percent (100%) refund to the student for tuition and fees if the student officially withdraws or is officially withdrawn by the College from the course section prior to the first course section meeting.
- The College shall provide a one hundred percent (100%) refund to the student for tuition and fees if the College cancels the course section in which the student is registered.
- After a course section begins, the College shall provide a seventy-five percent(75%) refund of tuition only upon the request of the student if the student officially withdraws or is officially withdrawn by the College from the course section prior to or on the ten percent (10%) point of the scheduled hours of the course section. This section applies to all course sections except those course sections that begin and end on the same calendar day. The College shall not provide a student a refund using State funds after the start of a course section that begins and ends on the same calendar day.
- OTHER REFUND CIRCUMSTANCES
- Death of a Student
If a student, having paid the required tuition and fees for a course section, dies prior to completing that course section, all tuition and fees for that course section shall be refunded to the estate of the deceased upon the College becoming aware of the student’s death.
- Military Refund
Upon request of the student, the College shall:
- Grant a full refund of tuition and fees to military reserve and National Guard personnel called to active duty or active duty personnel who have received temporary or permanent reassignments as a result of military operations that make it impossible for them to complete their course requirements; and
- Buy back textbooks through the Colleges’ bookstore operations to the extent allowable under the College’s buy back procedures.
- The College shall use distance learning technologies and other educational methodologies, to the extent possible as determined by the College, to help active duty military students, under the guidance of faculty and administrative staff, complete their course requirements.
Adopted: April, 2020
Legal Reference: N.C.G.S. §§ 115D-5; -39; 1E SBCCC 900.1 - 900.5
DEBT COLLECTION POLICY 6.2.9
- Student Debt Collection
Tuition and fees for all College students are due and payable prior to the beginning of each term. A student’s registration will be subject to cancellation when prior term, past due charges have not been resolved before the current term. Students not paying or deferring current term charges by the due date may be subject to cancellation. Any unpaid balance on a student’s account may prevent registration. In addition, transcripts and diplomas may be withheld until outstanding balances are paid.
Students who leave the College with unpaid balances are subject to collection actions. These actions will begin with a letter reminding the student of the unpaid debt and encouraging immediate payment, payment arrangements or other action to resolve the debt and avoid additional action. If the student fails to respond satisfactorily, a final letter will be sent. Next steps include referral to collection agencies, litigation where appropriate and actions pursuant to the NC State Offset Debt Collection Act (“SODCA”) and the NC State Employee Debt Collection Act (“SEDCA”), when applicable.
Uncollected student debts will be written off and expensed as bad debt once collection efforts have been exhausted. Writing off the account balance does not relieve the student’s legal obligation to pay the debt. A record of the debt and the related student account holds are maintained along with SODCA and SEDCA reporting until the debts are paid or collected. If the write-off debt is later collected, then the resulting funds will be recognized as a recovery of the write-off.
The President is hereby authorized to develop procedures consistent with this Policy.
- Non-Student Debt Collection
Accounts receivable or uncollected billings that may be submitted for collection include, but are not limited to: salary overpayments, contract work completed by the College for which the College has not received payment, fees owed to the College, deposited checks returned unpaid for insufficient funds, and nonpayment for goods or services purchased from the College.
The President is hereby authorized to develop procedures consistent with this Policy.
Adopted: April, 2020
Legal Reference: N.C.G.S. §§ 105A-1; 115D-5; -39
STUDENT DEBT COLLECTION PROCEDURE 188.8.131.52
The following Procedures shall be used for student debt collection:
- Enrolled Students
- As charges become past due, the student will be informed regarding holds impacting future registration, transcripts and diplomas. Such holds remain in place until the past due amount is resolved. B. Students with past due charges will receive a letter regarding holds at least once during Fall and Spring semester for the next Spring or Fall term. Failure of the student receiving the letter shall not, however, excuse the debt or vacate the hold.
- Previously Enrolled Students
- The College shall send the previously enrolled student a letter informing the student of the terms of the debt and how to pay the debt.
- If, after thirty (30) calendar days, there is no satisfactory response to the letter, the College shall send a second and final letter; and
- If, after thirty (30) calendar days, there is no satisfactory response to the second letter:
- Refer the matter to one of the State approved collection agencies; and
- Refer the matter to the North Carolina Department of Revenue pursuant to the Set-off Collection Act and the State Employees Debt Collection Act.
If the student is paying a debt in periodic payments satisfactory to the College, the account may be retained until the account is satisfied.
Adopted: April, 2020
Tuition Table for Davidson-Davie
||NC Resident/In-state Tuition
|16 or more
College fees are used to cover the cost of such expenses as those associated with instructional technology, student activities, student parking, degrees, diplomas, special programs and events, etc.
|Student Activity Fee
||$35.00 maximum per semester
||$16.00 maximum per semester
|Accident Insurance Fee
||$1.25 per semester
|Campus Access, Parking & Security Fee
||$25.00 per semester
In addition to the fees listed above, certain courses have applicable course specific fees, including:
|Liability Insurance Fee
|HVAC Supply Fee
|Therapeutic Massage Supply Fee
|Truck Driver Drug Testing Fee
|Truck Driver Training Supplement Fee
|NIMS Certification Fee
||varies based on certification level
|EPA Certification Fee
|Medical Laboratory Technology Media Lab Fee
|Follett Access Textbook Fee
||varies based on course
Textbooks & Supplies
Costs of textbooks and supplies are additional expenses for which the student should plan. These expenses vary according to the program of study and the number of courses taken but approximately range from $200 to $800 per semester. These items may be purchased from the College bookstore or online at www.efollett.com.
Insurance covering accidents on campus or at College-sponsored events is provided to all enrolled curricular students through a required insurance fee. Information on the insurance is available from Student Affairs Office in the J. Bryan Brooks Student Center.